Volunteer

New Living Expo
April 26th, 27th & 28th, 2013
Concourse Exhibition Center
San Francisco, California

Volunteers are welcome and appreciated at the San Francisco New Living Expo. Get a chance to work and play "behind the scenes" with this premier exposition featuring holistic health, personal growth, spirituality and a host of other compelling topics. Why volunteer at New Living Expo?

  • Free 3-day pass for every 4-5 hour shift worked ($25 value)
  • Free New Living Expo t-shirt
  • Free delicious, healthy snacks
  • Access to 300+ exhibits
  • Access to 150+ speakers and workshops
  • Networking opportunities
  • Fun, Fun, Fun

After your first shift you can choose between a Special Event ticket or a 3 day pass for a friend. Volunteers must arrive 30 minutes before their shift to check in and receive orientation. If your shift is later in the weekend please come by on Friday to pick up your pass.

Volunteer Opportunities:

Bookstore Set Up
Must be able to lift 50 pounds for 4 hours. Set up table & display books as instructed by Book Store Manager.

Booth Set Up

  1. Number booths on 2 upper corners of each Exhibitor's booth as shown on layout map. Mark booths that need additional power & Phone lines. Label the underside of all tables, chairs & trash cans with corresponding booth number.
  2. Using updated Decor form, go from booth to booth to confirm that each vendor has received their pre-ordered table & table coverings, chairs, trash cans, & power. Make note of those who have more than ordered so we can confirm additional Furniture. Report problems to your Coordinator.
  3. Sell table coverings, rent tables & chairs to vendors, dispatch table orders to table & chair delivery team, confirm delivery with vendor upon receipt.
  4. Refer to booth order Decor sheet for your area to determine which booths have ordered additional table & chairs, deliver tables & chairs by size & quantity, tape & number each piece on the bottom with corresponding booth number, make delivery off of Decor chart, call dispatch & have vendor confirm receipt of additional order if order was called in by dispatcher. Bring Gloves. Must be able to lift 50 pounds or more for 4 hours, We supply Dollies & Carts.

Check In

  1. Check in staff & volunteers - dispatches them to Coordinator via radio, make sure volunteers get to their scheduled job.
  2. Check in arriving exhibitors, cross references exhibitors book to confirm that full payment is on file. Issues badges according to book.
  3. Check in Speakers/Workshop Presenters and directs them to their room & connects them with their Room Monitor.

Décorations

  1. Hang & take down Banners/Signs as directed around venue.
  2. Must be tall. Assist with assembling all pipe & drape throughout the venue.
  3. Make sure all signs & banner are hung, check to see that there are flowers in all the workshop rooms & that venue decor is lit, steps have plants distributed, clipboard with cross reference list & pen.

Harmony Patrol/ Security
Instruct Attendees & Vendors without badges to go to the front to access the building and to sign in & get their badge. Provide information to patrons via program guide. Watch out for unattended bags & for folks in areas that are not theirs. All personnel should have ID.

Coat Check/Guest Services
Assist patrons with finding their way around the venue by answering questions & giving out program guides. Check coats & packages for $2.00 per item, tag item & give patron matching tag number.

Event Set Up

  1. Unload trucks & deliver product to designated booth as noted on freight. Bring gloves, We supply dollies & wheel carts. Must be able to lift 50 pounds or more for 4 hours.
  2. Must be able to lift 50 pounds or more. Assist with venue set up prior to vendor arrival.
  3. Assist with workshop room set up prior to opening of show.

Load Out

  1. Pack up all materials used for checking in event registrants. Pack up all check in areas & make sure all is properly labeled & ready for loading into the trucks.
  2. Refer to booth order Decor sheet for your area to determine which booths have ordered table coverings & skirting. Collect all table skirts & clips. Gather all rented tables bring them back to the freight doors & stack for load out.

Office Support (Phone/Computer)
Answer phone. Give directions using Program Guide. Look up schedules for those inquiring via phone. Make signs & badges as needed, support office manager in any way possible.

Runner/Break Provider/Support
General Set up support staff/check in. Runs errands in & around the area - may need to use personal car. Gives breaks to staff members as directed.

Room Monitors
Introduce speaker, clean up room after lecture, hand out literature, make sure speakers have water & cups, pass around mic for audience questions. Must be comfortable introducing speakers.

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